Hybrid Admin Assistant Wanted, Weekly Site Visits
- Location
- Manhattan
- When
- Recurring
- ~1x/week site visits + flexible remote hours, ongoing
- Compensation
- $30/hour
- Applicants
- 63
- Personal Assistants
What’s involved
A small project management team is looking for a reliable, detail-oriented Administrative Assistant for a hybrid role: mostly flexible remote admin work, plus about one site visit a week around the city. On-site duties: • Travel to active project sites to open/lock up for contractors, vendors, and inspectors • Stay on-site to observe progress and flag any issues in real time • Take photos/notes documenting conditions • Secure the property when the visit wraps up Remote/admin duties: • Scheduling and coordinating vendor, contractor, and inspector visits • Reaching out to vendors for quotes and setting up new vendor accounts (W9s, insurance certs, etc.) • Organizing digital project files and records • Tracking budgets, billing, and change orders • General email/call correspondence You don't need a car — getting around by subway is totally fine. Strong communication skills and comfort calling vendors/contractors is a must. Experience in construction, real estate, or facilities is a nice-to-have but not required. Pay is $30/hour. If interested, reply with a bit about your background and availability.
Apply now
Applications are reviewed for completeness and readiness. The more complete your application and the faster you respond to follow-ups, the better your chances of being matched.